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5 Mistakes To Avoid When Renting a Conference Badge Printer

By administrator

Feb 7, 2022

When you invite your guests to a conference, offering name tags or badges to the attendees will create an atmosphere of professionalism and organization. Appearing professional and organized is essential, especially if you want guests to respect you as the event host. 

But how can you create badges for your guests in a way that is not only functional for them but also reflects positively on you and your brand? It all starts with seeking out a printer that you can rent when you need it most. Let's take a closer look at printers designed for printing badges for event attendees!

What is a Conference Badge Printer, and When Do You Need One?

Conference badge printers are specifically designed to create badges that people can wear when attending your event. Most people require this type of printer when hosting an event and need to make badges for their guests. 

It’s very convenient to use a printer explicitly designed to make badges or name tags because printers like this streamline the creation process of the identification cards. However, one major caveat of printers that can create badges is that they tend to be costly.

For small businesses, the thought of buying a specific printer to print badges for guests for an upcoming event can feel daunting. Even if you have an established company and funds for additional event equipment, you might wonder why buy one when you only need it on occasion? 

Rental Printers Available Through Choose2Rent

When it comes to renting a printer, you will often have several options to choose from, though your exact options will depend on the service provider. For example, suppose you rent a printer through Choose 2 Rent for badge-related purposes; you'll have three main printer categories to choose from, including the following: 

  • Adhesive badge printers 
  • Paper badge printers
  • Plastic badge printers 

As you can see, the options are categorized into three groups based on the style of badge that you’re looking to create for your guests. There is no right or wrong answer for the type of badges. It usually comes down to preferences, and you should think about which of the three choices you want the most. Once you make that decision, you can look more closely at the printer options in the category of your choice.

Adhesive Badge Printer Options

For badges that you can peel the backing off of to reveal a sticky side, these printer options are excellent: 

  • Brother QL-820NWB Printer
  • Zebra ZD620 Printer 
  • Zebra ZD420 Printer 
  • Zebra GK420 Printer 
  • Brother 720W Printer 

Paper Badge Printer Options

Great for black-and-white or all-color printing needs, paper badge printer options include these six options: 

  • EPSON ColorWorks C3500 Printer 
  • Zebra ZD620 Printer 
  • Zebra ZD500 Printer 
  • Zebra ZD420 Zebra GK420 Printer 
  • Star-Micronics TSP143111 Thermal Printer

Plastic Badge Printer options

If you are planning to print either monochromatic or full-color badges, you can choose from the following printers: 

  • Zebra ZC10L Printer 
  • Primary Card Printer 
  • 2XL Card Printer 

The Advantages of Renting a Printer for Conference Badges

A few significant perks of renting a conference badge printer include the following: 

  • Compatibility with many different cameras and SD cards 
  • Requires no supplies on your end 
  • No down payments required in most cases 
  • Access to top-tier customer service assistance 
  • Far less expensive than purchasing a printer outright 
  • Easy to rent and then return instead of having to store a purchased printer somewhere 

However, it is crucial to recognize that not all rental services that offer printers will be the same. That’s why it is wise to research companies before renting a printer. 

Renting Printers From Choose2Rent 

If you are searching for a reputable company to rent a printer from, look no further than Choose2Rent. It can be hard to figure out which type of printer you need to print the badges that you must have for your event. That's why Choose 2 Rent goes over your options and helps you figure out which printer is best for you to rent. 

Once you let Choose 2 Rent know these details, the company will calculate the expenses associated with your printer needs. They'll let you know the total cost and set up a shipment so that the type of printer and the number of printers that you need arrive at your destination on time. 

Whether you're looking to pick up the printers at your home, office, or event location, Choose 2 Rent can assist you and accommodate your needs, no matter your address. From the moment you set up your shipment to the point where you send your items back to the company is under contract. 

This means that Choose 2 Rent will provide you with customer service support, installation assistance, maintenance if needed, repairs when necessary, and the replacement of any broken or missing parts. As long as the contract is open, Choose 2 Rent is ready and willing to help you with anything that might pop up along the way.

Additionally, renting a printer through Choose 2 Rent is convenient and easy. Still, you can also sign up to rent a printer from the comfort of your home with Choose 2 Rent's online rental request opportunity. To process the request, you just have to tell Choose 2 Rent which printer you want to rent, how many printers you'll need, and how long you will need to reserve the printers.

How To Rent Printers With Choose2Rent 

Renting printers for professional events has never been easier, thanks to Choose 2 Rent. For more information about your printer options and what you can expect to pay when renting from Choose 2 Rent, look at the company’s website for more details. You can also request a quote or reserve a product online.


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