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The Importance of Event Badges and their printing: 5 things you should know

By administrator

Mar 14, 2022

As your event kicks off and attendees start queuing to enter, your registration process will be their first impression of your event. Your use of professional details like an event badge printer for custom event badges can start things off on the right foot and get your attendees excited about what’s to come.

Using custom badge printers at your event comes with a host of benefits. For one, badges help even the shyest of attendees interact with one another and encourage networking. Connecting your machine with the right software for your event needs will also help you create a professional impression. 

Consider these five essential aspects before deciding how to print your event badges for your upcoming gathering.

Choose the right printer for your badge design 

It goes without saying: Every event is different. While you know you want ID badges at your event, different needs require different printers. For example, you may want to consider how many badges you need, what kind of material you want, how the badges will look, and if you want to add any security features.

Depending on your answers to the above questions, Choose 2 Rent can recommend the right rent badge printers for events tailored service.

Using an on-site badge printer machine alleviates stress

Every event planner has experienced spending tons of money on ID materials only to have no-shows, misspelled names, or other errors that render the badges useless. Not only is this unsustainable, but you may also be spending money on delivery costs from having the badges printed by an external vendor. 

Pre-printing your badges can end up being a waste of time and money. Consider onsite printing instead of whipping up an unprofessional name tag using pen and paper last minute to make up for errors. By utilizing a badge printer machine at your event, you can have the most up-to-date information for your guests and avoid any mistakes on the badges. By doing so, you will maintain a professional appearance and keep your guests happy. 

Custom event badges add another level of security to your event

Not only are event badges a great way to connect with your guests, but they can also be a way to control who has access to your special event. For example, if you’re hosting a conference that offers various payment tiers with premium access levels, you can use badges to designate special access.

Alternatively, there will be different roles at your event, such as event staff, media personnel, speakers, attendees. By adding additional features like barcodes and QR codes, you can also control access and control who has what role at your event.

Different badge printing software is compatible with different badge printers.

Choose 2 Rent offers a variety of badge printers compatible with various badge printing software. Depending on your needs, you may choose a certain software. We can then help you decide which badge printer will be the best for your software. 

Pairing both technologies will make creating your custom ID badges, building databases, and sorting through records easier and more efficient. View our list of available software below: 

  • Aventri
  • Avolio (Swapcard)
  • Boomset by Hopin
  • Brushfire, Cadmium
  • OnArrival
  • Eventboost
  • Eventsforce
  • Eventdex
  • MeetingPlay
  • Pheed Loop
  • Socio by Cisco
  • Xing Events
  • EventX
  • And more.

Deliver an up-to-date on-site experience 

The pandemic changed events drastically, and sifting through badges at your event is now a thing of the past. With so many events using digital check-in and offering a touch-free experience, attendees expect nothing less.

When you’re ready to order an event badge printer for your upcoming event, Choose 2 Rent has a variety of choices to suit your needs for design, software, and special features. Contact us for a quote today! 


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